Administrative Assistant

About Highland Ventures

Highland Ventures is a national venture management company focused on strategically

developing and operating business subsidiaries centered around its real estate portfolio. A

family-owned business, Highland Ventures operates in the real estate, foodservice, and

continues to grow and add new business ventures.

Role Summary

The Administrative Assistant will serve as the initial point of contact for visitors coming to

the Highland Ventures Brentwood, TN office. In addition, the candidate will support multiple

departments and ensure the office operates efficiently.

Essential Functions

• Greet all visitors as they come into the office and create an inviting environment, offer water or coffee, etc.
• Process daily mail, shipments going out and coming into the office.
• Order office supplies and other items as needed
• Maintain all office equipment - copiers, fax machines and order repairs when necessary
• Assist with planning meetings and office events
• Support all areas of the business including human resources, property management, marketing, etc.
• Assist leadership with reporting, presentations, written correspondence, and other special projects as needed
• Maintain the office to ensure best presentation for both employees and guests.
• Other duties as assigned

Competencies

1. Excellent communication skills - both verbal & written

2. Thoroughness and attention to detail

3. Ethical conduct

4. Teamwork & Collaboration skills

5. Flexibility and Willingness to learn

6. Technologically savvy

Work environment

This job operates in a professional office environment. This role routinely uses standard

office equipment such as computers, phones, and photocopiers.

Physical demands

This is a largely sedentary role.

Position type and expected hours of work

This is a full-time position. Days and hours of work are typically Monday through Friday,

8:30/9:00 a.m. to 5:30/ 6 p.m. The home office is located in Brentwood, TN and team members

are required to work in the office 5 days per week.

Required education and experience

? Bachelor’s degree preferred

? Excellent verbal and written communication skills

? Excellent interpersonal skills with ability to manage confidential and sensitive

information

? Organizational skills with high attention to detail

? Familiarity with software programs used in this job preferred (i.e. Google Suite and

Excel)

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing

of activities, duties or responsibilities that are required of the employee for this job. Duties,

responsibilities and activities may change at any time with or without notice.